GUARANT International (further referred to also as the Symposium Secretariat) has been appointed as the official hotel accommodation agent and will handle all related arrangements.
GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with “discounted symposium prices” and try to obtain your personal data including credit card details.
List of hotels
|Hotel||Price in EUR
|Distance to the Vienna House Diplomat Prague|
|Vienna House Diplomat Prague ☆☆☆☆ – superior room||121 / 132||venue|
|Hotels close to the venue|
|EA Jelení Dvůr Prague Castle ☆☆☆||71 / 77||12-minute walk (1.1 km)|
|Avion ☆☆☆||51 / 54||5 stops by tram (14 minutes)|
All prices quoted are per room per night including breakfast, 10% VAT and city tax. Should VAT or city tax change before the beginning of the Symposium, the Symposium Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.
Please note that price of accommodation is not included in the registration fees.
Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Symposium Secretariat at email@example.com.
To make a hotel reservation, please click on the Book your accommodation button above.
This online accommodation form is the part of the Online Registration Form. Your password is the same for both online forms.
Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible.
A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.
Any change or cancellation of the hotel reservation must be sent in writing at firstname.lastname@example.org. Do not contact hotels directly.
In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.
The appropriate refunds will be made after the Symposium.
Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.
The following cancellation conditions apply to the cancellation of a hotel reservation.
Vienna House Diplomat Prague
|CANCELLATIONS RECEIVED||CANCELLATION FEE|
|until 16 July 2021:||full refund, handling fee of 30 EUR will be deducted|
|from 17 July till 2 August 2021:||25% cancellation fee per each cancelled night|
|from 3 August till 16 August 2021:||50% cancellation fee per each cancelled night|
|from 17 August till 1 September 2021:||75% cancellation fee per each cancelled night|
|from 2 September 2021 incl. a no show:||100% cancellation fee for each cancelled night|
In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.
EA Jelení Dvůr, Hotel Avion
|CANCELLATIONS RECEIVED||CANCELLATION FEE|
|until 24 August 2021:||full refund, handling fee of 30 EUR will be deducted|
|from 25 August till 10 September 2021:||one-night cancellation fee|
|from 11 September 2021 incl. a no show:||100% cancellation fee for each cancelled night|
In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released.
Methods of payment
Accommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/
2. Bank Transfer
The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.
Please note that bank transfer payments will only be accepted by 7 September 2021 only. After this date, only payments by credit/
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.